About Us

Officers

 

President

Responsibilities may include, but are not limited to:

  • Leads, plans, directs and oversees all chapter activities to ensure full benefits to all members while protecting the integrity and intent of the chapter and the institute.
  • Presides over all meetings and conferences, welcoming all those in attendance.
  • Gives guidance to committees and recieves regular activity reports and project updates.
  • Acts as an ex-officio member of all committees.
  • Performs other duties as assigned to the chapter president by the board of directors.
  • Will become immediate past president for one year after presidential term has expired. 

This position must be held by a member in good standing of the local central Iowa chapter and the national American Payroll Association. Regular attendance of monthly chapter meetings and board meetings is required.

 

Vice- President

Responsibilities may include, but are not limited to:

  • Works directly with the President to ensure that the information provided protects the integrity and the intent of the chapter and the institute.
  • Will assume the duties and responsibilities in the event the chapter president is absent or unable to complete the term of office.
  • Assists the chapter president in all administrative functions, including long-range planning, direct and control of the activites of the chapter.
  • Along with the president, gives guidance to committees and receives regular activity reports and project updates.
  • Organizes the annual group Payroll Source book order.

This position must be held by a member in good standing of the local Central Iowa Chapter and the nationsl American Payroll Association. Regualr attendance of monthly chapter meetings and board meetings is required.

 

Government Liaison Officer

Responsibilities may include, but are not limited to:

  • Works directly with the president to ensure that information provided protects the integrity and the intent of the chapter and the institute.
  • Answers questions from the membership (verbal or written) within the limits of the officer's job, when it concerns Government regulations
  • Represents the chapter to government agencies on local, state, and national levels.
  • Provides up to date information on new tax lawas, revisions, and reporting modification to the membership via email, newsletter, website, and verbally at chapter meetings.
  • Submits regualr reports of activities and project status to the president.

In order to meet these responsibilities, the Government Liaison officer should maintain resources of information at government level. These resources would include, but are not limited to , APA Government Liaison, Federal, State, amd Local Legislative changes, publications, and newsletters.

This position must be held by a member in good standing of the local Central Iowa Chapter and the national American Payroll Association. Regular attendance of monthly chapter meetigns and board meeting is required.

Treasurer

Responsibilities may include, but are not limited to:

  • Works directly with the president to ensure that information provided protects the integrity and the intent of the chapter and the institution.
  • Collects dues and other receivables of the chapter, including at our monthly chapter meetings.
  • Maintains records of the financial activity of the chapter.
  • Reviews and pays bills of the chapter.
  • Submits monthly financial reports via newsletter.
  • Assists and prepares proposals and costs estimates for programs and activities for the chapter.
  • Safeguards and maintains the permanent records of the chapter.
  • Coordinates annual audit of treasury records.
  • Files biennial reports to the state.

This position must be held by a member in good standing of the local Central Iowa Chapter and the national American Payroll Association. Regular attendance of monthly chapter meetigns and board meeting is required.

Secretary

Responsibilities may include, but are not limited to:

  • Works directly with the chapter president to ensure that information provided protects the integrity of the chapter and the institute.
  • Records the minutes, resolutions, votes and any other pertinent issues at all meetings.
  • Ensures that all correspondence, minutes and records regarding the business of the chapter are duly obtained, maintained and safeguarded.
  • being custodian of the chapters business records and monitoring record retention of necessary documents for the chapters 501 (c) (3) non-profit status, i.e. income statements, balance sheets, form 990 fillings, by-laws and amendments, application for recognition of exempt status, letter recognizing exempt status.
  • Preside over meeting in the absence of the president and the vice president.

This position must be held by a member in good standing of the local Central Iowa Chapter and the national American Payroll Association. Regular attendance of monthly chapter meetigns and board meeting is required.

Immediate Past President

Responsibilities may include, but are not limited to:

  • Educating, training, mentoring, and offering guidence to the Chapter President for one year after a new president is elected.
  • Works directly with the Chapter President to ensure that information provided protects the integrity of the chapter and the institute.

This position must be held by a member in good standing of the local Central Iowa Chapter and the national American Payroll Association. Regular attendance of monthly chapter meetigns and board meeting is required.

 

Committees

 

Education Chair

Responsibilities may include, but are not limited to:

  • Work with Hospitality Chair to set up meeting schedule for year
  • Arrange for speakers at monthly meetings
  • Obtain RCH approval from National in advance of meeting
  • Complete RCH's for participants for meetings and study groups
  • Organize CPP/FPC study group for fall and spring exams
  • Keep a notebook to record the committee activities, and a log of speakers and their topics, when they spoke and the survey results of the speaker/topic.

This position must be held by a member in good standing of the local Central Iowa Chapter and the national American Payroll Association. Regular attendance of monthly chapter meetigns and board meeting is required.

Hospitality Chair

Responsibilities may include, but are not limited to:

  • Determine location, menu and price of meetings.
  • Work with Education Chair to set up meeting schedule
  • Compile survey feedback from meetings and distribution to board
  • Keep a notebook to record locations used, date used, menu served, price of meal, and survey results of these locations.
  • Gives proper notice of meetings to members and directors (if not posted in newsletter)

This position must be held by a member in good standing of the local Central Iowa Chapter and the national American Payroll Association. Regular attendance of monthly chapter meetigns and board meeting is required.

Membership Chair

Responsibilities may include, but are not limited to:

  • Respond promptly to requests from non-members for information reguarding the chapter and related membership benefits and requirements.
  • Recieve applications for membership, provide acceptance/rejections status to each applicant, keep membership applications for the chapter, and assist applicants who wish to join the chapter. On a monthly basis, search the National APA website for new Iowa members and send them info reguarding our chapter.
  • Recruit new members to the chapter by contacting local businesses.
  • Send new members a welcome packets and notify the Hospitality and Newsletter Chairs of new member information. Distribute member email list as needed for communications
  • Maintain chapter database for address changes, name changes, e-mail changes, new members, etc.
  • Bill annual dues to members and record said payments on behalf of members. Will forward said dues to Treasurer for deposit into the chapter bank account.
  • Send renewal letter, certificates and business cards to paid members at each renewal period.
  • maintain updated roster of members to be posted on chapter website.
  • Take photographs at monthly meeting to post on website, publish in chapter newsletter, and for APA's annual Chapter Pictorial contest.
  • Keep a notebook to record the committee activities

This position must be held by a member in good standing of the local Central Iowa Chapter. Regular attendance of monthly chapter meetings and board meetings is required .

Newsletter Communications Chair

Responsibilities may include, but are not limited to:

  • Publish monthly chapter newsletter and have posted on website as a PDF file.
  • Send newsletter in PDF format to members via e-mail as well as ChapterRelations@americanpayroll.org
  • Submit chapter information to National for their publication
  • Keep copies of all newsletters in chronological order.

This position must be held by a member in good standing of the local Central Iowa Chapter. Regular attendance of monthly chapter meetings and board meetings is required .

Nominations Chair

Responsiblities may include, but are not limited to:

  • Handles the process for nominations
  • Coordinates the annual nominations and election of officers
  • Keep a notebook to record the committee activities

This position must be held by a member in good standing of the local Central Iowa Chapter.  Regular attendance of monthly chapter meetings and board meetings is required.

National Payroll Week/Community Development Chair

The individual appointed/elected to this position is responsible for organizing the chapter’s NPW activities and is the principal liaison with APA National for all NPW related communications. Getting all chapter members motivated to participate actively in NPW is the top priority.

Responsibilities may include, but are not limited to:

  • Establish the chapter’s plans for NPW, which may include:
    • an effort to obtain local NPW Proclamations
    • an effort to obtain NPW annual sponsorships
    • chapter celebrations
    • media outreach
    • outreach to community and charity organizations
    • educational outreach involving local schools and libraries
  • Relays information to the chapter members about APA National sponsored NPW contests and programs
  • Organizing the chapter's involvement in community outreach projects
  • Keep a notebook to record the committee activities

This position must be held by a member in good standing of the local Central Iowa Chapter.  Regular attendance of monthly chapter meetings and board meetings is required.